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Ceremony arrangement

The University holds graduation ceremonies twice a year, in summer and winter.   

Detailed ceremony schedule and arrangements of Summer 2023 Graduation are published in this event page

Frequently asked questions

When will I get my certificate?

If you attend your graduation ceremony, your certificate will be handed to you on the stage.

Those who graduate in absentia will be sent their certificates within two weeks after the ceremonies have finished to the postal address you indicate on the graduation ceremony application form. Your certificate will only be issued at the graduation ceremony or after. It is not possible under any circumstances to receive your certificate or photocopy of your certificate prior to the graduation ceremony.If you have not completed the graduation ceremony application form, your certificate will not be sent to you.

If you haven’t received the graduation ceremony application form, please contact

What time should I arrive before my ceremony?

We strongly suggest you arrive at the campus at least 1 hour prior to your ceremony.

Registration and other pre-ceremony activities are open to students 1.5 hours before a ceremony.After arrival, please follow directing signs to the Lord Dearing Building to register. You will receive your Student Ticket and your Guest Ticket when you register.

Will a graduation gown be arranged for me?

Yes, the university will prepare a gown for you, according to the degree and gown size information that you indicate in your graduation ceremony application form. You will receive your gown after registering. A full set of gown includes a robe, a cap and a hood.

How long is a graduation ceremony?

A ceremony usually lasts for 60 - 90 minutes.

What happens at a ceremony?

A graduation ceremony starts with the entry of an academic procession consisting of university senior officers, Deans, Heads of Schools and academic staff. The procession enters the Auditorium through the auditorium side door.

When the official conferment of student degrees starts, students move, in order, from their seats to the stairs leading to the platform. Please remove your cap when seated and leave it on your seat when you go to the platform.

A Marshal will check your name first. Then a senior officer will read out your name – at this moment please make your way to the platform, walk to the central table, pause and bow to the presiding officer. Then proceed to the far side of the platform, where the Head of your School (or a representative) will shake hands with you. After that, you can get off the platform and collect your degree certificate and transcript at the table on the left-hand side, and return to your seat.

Ushers (wearing blue gowns) will be present throughout a ceremony and will be happy to assist you with any difficulties.

Is professional photography service available on the day?

Yes, a professional photographer would record the whole ceremony, and take three group photos after the ceremonies. The video record and group photos would be shared with you in mid-August/mid-December through university email.

What happens after my ceremony?

Graduation gowns must be returned to the registering & gowning room in the Lord Dearing Building within 30 minutes after a ceremony.

Will refreshments/food be available on the day?

Complimentary refreshments, including instant tea, coffee and cookies will be available in the public areas in the lobby of the D.H. Lawrence Auditorium for students and guests.