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Regulations Governing Registration – The University of Nottingham Ningbo China

 

1. Registration and Registered Status

1.1    Only a Registered Student may follow a programme of study leading to a University award, have access to relevant services and facilities (including attendance at classes, assessment, and accommodation), and be entitled to the rights and privileges of University membership as a student. A student who is not registered is not entitled to any of the above except where otherwise stated in regulations.

1.2.   On admission a student must complete a formal registration process. They will then be a Registered Student.

1.3    Thereafter, until the end of their programme of study, and normally at the start of each semester, a student is required to complete the formal registration process again, unless for other reasons set out in regulations such registration is not allowed or is not appropriate. (For instance, a student owing fees will not be allowed to register, while a student who has interrupted their studies need not register.)   Completing the registration process will renew the status as a Registered Student for that semester.

1.4    The University will publish the final deadline date for Registration for the next academic year. If a student fails to complete the formal registration process (as defined in Regulation 2 below) by that deadline, they will not be a Registered Student for that academic year and they will be suspended from study. Such a student will be allowed to register for that academic year in exceptional circumstances only.

1.5    During an academic year a Registered Student may stop being a Registered Student either temporarily or permanently, in circumstances specified by Regulations. Re-registration does not imply satisfactory completion of a previous stage of study.

1.6    Students on modular taught programmes are also required to undertake a formal module enrolment process. The University will announce annually the final deadline date for completion of module enrolment for each semester. Students who fail to complete the formal enrolment process by that deadline will be enrolled for modules determined by their Head of School.

1.7    No student who is following a full-time programme in the University will be permitted to undertake full-time employment for any period during which they are required to be studying at the University. 

1.8    A student’s registration will be discontinued if for any reason the student has been deemed to be withdrawn as detailed in the University’s Regulations Governing Attendance and Engagement.

1.9    A student’s registration will be discontinued if a student does not provide the University with required information as detailed below in paragraph 3 .

1.10  A student’s registration will be discontinued if they are in breach of the law in a manner that makes them ineligible to satisfy the University’s attendance requirements.

1.11  A student’s registration will be discontinued if they breach any of the registration requirements stated above.

2. Registration Process

2.1    In order to complete the formal registration process students must:

(a) be present at a University registration event, unless specifically exempted from such attendance

And

(b) confirm that they will obey the Ordinances and Regulations of the University which are in force during their period of study, including those governing the payment of fees and other sums due to the University, those governing progress in studies, attendance and conduct, and those covering the use of University Computer Facilities

and

(c) make full payment of fees to the Finance Office

and

(d) provide, check for accuracy and completeness the information held by the University regarding their relevant personal details and emergency contact, and about their programme of study, and amend such information as necessary, using an approved method.¹

and

(e) complete the online registration

2.2     New students must provide their offer letter and Personal ID (Chinese Students) or Passport (International Students) at the registration event.

2.3     Current students on the exchange out/ study abroad programme are not required to register.

2.4     Students in 'thesis pending' or with an extension to PGT dissertation are not required to register.

2.5     Students who are required to re-sit without attendance are not required to register.

2.6     Students returning from suspension for illness must provide medical certification of fitness to return to study to Student Registry prior to registration.  

2.7     The University reserves the right to require the individual to withdraw on the grounds of health and safety.

2.8     A student is not allowed to be registered if any of the above requirements is not met. Such a student will be allowed to register for that academic session in exceptional circumstances only.

2.9     If a student meets all the above stated requirements, then the student ID booklet will be stamped and recorded as a registered student.

2.10   New students who fail to complete the registration process on the registration dates are required to apply for deferring registration from school in advance. With the approved application the registration date can be extended to a maximum of two weeks from the first registration day. Any late registration after two weeks is not allowed and students will be assumed as withdrawn from registration.

2.11   Returning students who fail to complete the registration process on the registration dates are required to apply for deferring registration from their School in advance. With the approved application the registration date can be extended to a maximum of two weeks from the first registration day. If students do not complete the registration process within the approved extension, Student Registry will:

(a)     send 1st reminder email on the 1st working day after the Registration Day

(b)     if no response is received from the student, then student’s IT access will be limited on Monday in the 3rd week and a 2nd reminder email will be sent on the same day

(c)     send 1st warning letter via email on Monday in the 4th week.

If no response is received within one week, then

(d)    a final warning letter will be sent to student’s email box and home address on Monday in the 5th week

If no response is received from the student within 10 days, then student will be assumed as withdrawn and the record will be closed on Friday in the 6th week

and

(f)     an official notification letter will be sent to student’s email box and home address. 

2.12 The above regulations are subject to regulations of Ministry of Education of the People’s Republic of China.

3. Contact details

3.1    It is essential that the University has accurate and up to date information about each student's address, in order to contact them in a timely manner about matters relevant to their programme of study and their membership of the University.

3.2    It is a condition of continuing as a Registered Student during an academic year that a student keeps the University informed both of their current local address (where they may be contacted during times when they are expected to be attending the University) and of their permanent home address (where they may be contacted at any time and particularly at times when they are not expected to be attending the University) using an approved method.¹

3.3    For email correspondence the University uses the username@nottingham.edu.cn email address to contact students. If a student does not activate or use this account, the University will not be responsible for their not receiving important information such as details about classes, assessments, fees, registration and graduation. 

3.4    Students should ensure that they read all letters and email communications sent to them by the University at the addresses provided and may not use non-receipt of information as a reason for non-compliance with University requirements where they have failed to keep their contact information up to date or where they have failed to read such information. 

3.5    Registered students are required to provide up-to-date information on a person (such as their next of kin) who may be contacted in an emergency. The University has a protocol governing when and how this information may be used.

For the purpose of these Regulations the approved method is to provide the information to Student Affairs Office by the student at the beginning of each semester or whenever during an academic year when an update is necessary.

 

Links:

Regulations Governing Attendance and Engagement

Emergency Contact Protocol

UNNC Policy on Fee Collection and Non-payment of Student Fees (pdf)